Administrative/Bid Assistant

Posted 9 months ago

Job Summary:


Processing, follow up and maintaining purchase orders, contracts, insurance certificates and

Organizing, maintaining and distributing all project paperwork as required. Answering multiple line phone system and greeting clients.

Follow direction yet self-motivated.


Core Responsibilities:


  • Send and receive bid requests to numerous subcontractors
  • Writing Purchase Orders and Subcontractor Agreements,
  • Requesting and obtaining certificates of insurance with both general liability and workers compensation coverage from all Subcontractors prior to them commencing their work on construction site.
  • Organizing the certificates of insurance for audit purposes.
  • Working in tandem with other office co-workers on excel spreadsheets check marking various tasks completed in order to keep projects organized.
  • Answering phones calls on a multiple line phone system.
  • When necessary helping with the project bidding process.
  • Must be comfortable and confident making phone calls to either subcontractors or clients.

Job Features

Job CategoryAdministrative

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